Personal Assistant - Apply via TalentIQ.one

A Personal Assistant (PA) plays a key role in providing comprehensive administrative and clerical support to ensure smooth daily operations. In this role, the PA will work closely with senior management or executives, managing schedules, appointments, and handling confidential documents. The position requires excellent organizational skills, attention to detail, and the ability to handle multiple tasks in a fast-paced environment.

Key Responsibilities:

Manage and organize daily schedules, meetings, and appointments.

Handle phone calls, emails, and correspondence on behalf of the executive.

Maintain records, reports, and confidential documents.

Assist in preparing presentations, documents, and reports.

Coordinate travel arrangements, accommodation, and itineraries.

Act as the point of contact between the executive and internal/external stakeholders.

Perform general administrative duties such as filing, photocopying, and office management tasks.

Manage and prioritize urgent tasks, ensuring deadlines are met.

Provide support during meetings, including minute-taking and follow-up actions.

Maintain discretion and confidentiality at all times.

Skills and Qualifications:

Proven experience as a Personal Assistant or similar administrative role.

Strong organizational skills and the ability to multitask.

Excellent communication skills, both written and verbal.

Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).

Ability to handle sensitive and confidential information.

Detail-oriented and proactive in managing tasks and deadlines.

Ability to work independently and in a team.

Strong interpersonal skills and a professional demeanor.

Education and Experience:

Diploma or degree in Business Administration, Secretarial Studies, or a related field is preferred.

At least 2-3 years of relevant work experience in a similar role.

Location: This position is based in Moratuwa, with occasional travel depending on executive needs.